Reporting to the Support Services Manager – Small Tools, we are seeking an organized and detail-oriented administrative professional with strong systems and data management skills to support the efficient operation of tools and equipment across the organization. This is a dynamic, hands-on role that requires a proactive self-starter capable of managing multiple competing priorities with accuracy, consistency, and operational discipline.

Duties and Responsibilities

Administrative / Coordination Support

Provide administrative support to Small Tools leadership, ensuring day-to-day activities are aligned with overall Small Tools strategy and corporate processes and standards
Track action items arising from meetings and operational reviews, ensuring commitments are fulfilled across teams in a timely manner
Identify and address issues proactively, managing them through to resolution with minimal escalation

Financial & Procurement Administration

Review, code, and process purchase orders and invoices in accordance with established procedures, including vendor setup; investigate and resolve invoice errors and discrepancies with vendors and internal stakeholders
Procure and manage inventory of Personal Protective Equipment (PPE) and Fire Retardant (FR) clothing, including tracking and replenishment

Asset & Systems Management

Create, update, and maintain asset records within ToolWatch, ensuring data integrity and completeness; monitor tool tracking including current test date requirements and associated compliance documentation
Process asset disposals and inter-company and inter-regional transfers, including preparation of all required documentation

Reporting & Documentation

Support financial and operational reconciliations, asset summaries, and variance analyses; compile and distribute tool performance and status reports to relevant stakeholders
Coordinate management of policy documentation, certificates of insurance, and claims administration at the corporate level; maintain document control systems ensuring records are current, organized, and accessible

High School Diploma or equivalent
3 years of experience in an administrative, coordination, or asset management role

An equivalent combination of relevant education and experience may be considered

Advanced proficiency in Microsoft Office Suite with expert-level Excel capability

Preferred Skills / Qualifications

Post-Secondary education in a related field
Working knowledge of JDE or similar ERP platforms
Familiarity with ToolWatch asset management software
Experience with AI-assisted tools or automation in an administrative context
Previous experience in a construction, fleet, or asset management environment

We offer a comprehensive and competitive total rewards package that incorporates a complete range of employee benefits, including a 5% RRSP matching program, to ensure you have the tools necessary to manage, maintain, and improve your health and wellbeing.

About our Business

Valard Construction is Canada’s premier utility contractor providing comprehensive EPC+ (engineering, procurement, construction) and maintenance services to utilities, independent power producers, mining, oil and gas industries and rural electric associations. We have the capabilities, knowledge, and resources to take on any project, any size, any complexity, anywhere. We are also part of Quanta Services, the largest electrical power contractor in North America.

Valard Construction is an equal opportunity employer.

Learn more

Visit us at www.valard.com and connect with us on our social media channels for our latest news, employee stories, community activities, and other updates.

* Depending on qualifications, the successful candidate may be offered a position at a more appropriate level.

* Applicants must have legal authorization to work in Canada with no restrictions.

* Valard Construction is committed to providing employment opportunities to all qualified individuals, without regard to race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability. Accommodation for applicants with disabilities is available on request during the recruitment process.

* We do not use automated tools to screen applications. All hiring decisions involve human review. This job posting is for an existing vacancy.