This position supports the growth and development of the YMCA’s mental wellness initiatives – Y Mind and Mind Medicine. The position requires a candidate with great attention to detail, as the work includes coordinating contracts, invoicing and reports to support the Y’s partnerships. The position involves connection with a wide range of internal and external stakeholders. The incumbent will work closely with staff from Community Operations and Mental Wellness to ensure the smooth running of programs.

Major Responsibilities - in this position, you will:

Coordinates and tracks the delivery of externally funded programs, supports reporting needs
Provides program information by email, telephone, virtual and face-to-face meetings with potential partnerships and stakeholders
Maintains ongoing correspondence, database entry and meeting notes with relevant partners to ensure that information is up-to-date and appropriate to the needs of the mental wellness team
Processes invoices, financial claims and cheque requests and supports the team with compiling data for financial reports and statistics
Review and create systems and tracking documents as required
Supports the compilation, tracking and development of memorandum of understanding, contracts and invoices; support to development of proposal responses as needed
Identifies areas of concern, and problem solving regarding administrative responsibilities
Provides scheduling coordination for virtual and in-person training for program facilitators and information session for potential partners.
Assist team members with general administrative duties such as photocopying, faxing, scanning, data storage or creating documents or materials

Qualification - you bring:

Certificate or Diploma in a related discipline
A minimum of 3 years’ experience providing administrative support in an office environment
Proficient in Microsoft Office products including Microsoft Word, Excel, Power Point, and Office 365, and willingness to learn new programs as needed
Demonstrated experience in developing, reviewing and editing meeting notes, minutes, contracts, memorandums of understanding and/or budgets to support partnerships
Well-developed interpersonal, and relationship building skills; ability to establish rapport and excellent communication with members including community partners, staff and volunteers; excellent written communication skills
Ability to be flexible, adaptable and multi-task
Demonstrated ability to make sound judgments and decisions; effective prioritizing and problem-solving skills
High degree of independence and initiative within a team environment

About YMCA BC:

By igniting belonging and championing health equity, YMCA BC strengthens the foundations of community. With over 3,000 employees and volunteers, YMCA BC serves 150,000 individuals of all ages, backgrounds and abilities across hundreds of service locations, from the Sunshine Coast to Fort St. John.

As a charity, YMCA BC promotes equitable access to healthier outcomes by providing vital programs and services to help address many of our communities' most pressing social issues, including health and wellness, affordable childcare and camps, mental health, employment services and community health.

We believe there is potential inside all of us and envision vibrant, healthy and inclusive communities for all.

YMCA BC is firmly committed to equity, diversity, inclusion, and belonging (EDIB). By taking an intersectional approach to our programs and services, the YMCA is committed to creating spaces and experiences where everyone feels safe, welcome, and like they belong. Learn more at YMCA BC | Fitness, Aquatics, Child Care, Camps & Community Programs

Application Process - ready to make a difference?

We invite you to apply today and find your WHY!

Internal Applicants: Please apply online to this position through the ADP Workforce Now Career Centre. (Myself/Talent/Career Centre)

Application Deadline: July 19th, 2026

Please include any and all relevant certifications in your online application.

You will receive an automated notification to confirm receipt of your application.

If short-listed for a position: We will contact, you to move forward to the next step.
If not selected for a specific posting: Continue applying for future positions matching your qualifications and interests.

Note: Depending on the role, we may be required to prioritize internal applicants. At YMCA BC, we approach each hiring process individually, recognizing that people bring diverse experiences and strengths. If this opportunity speaks to you, we encourage you to apply—even if you don’t meet every listed qualification. Your unique background might be just what we’re looking for. And if this role isn’t the right fit, we hope you’ll continue exploring future opportunities with us that align with your skills and aspirations.

YMCA BC is committed to creating an inclusive, accessible environment where all members of our community feel valued, respected, and supported. We encourage applications from the diverse communities in which we live and serve, including but not limited to people of colour, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity. We have established policies, procedures, and practices to meet accessibility standards throughout the hiring process. Should you require any accommodation throughout the recruitment process, please do not hesitate to contact our People Services department.

Thank you for your interest and application.