Our client is seeking a Project Administrator to support the Transmission Program Management team in executing multiple high voltage transmission projects. The Project Administrator provides administrative, financial, and system access support to project teams, enabling effective project execution, cost control, and compliance with organizational policies and procedures. This role supports onboarding and offboarding, contract and purchase order administration, invoice processing, and coordination across multiple systems and stakeholders.

The Project Administrator duties include:

Provide day-to-day administrative support to project managers and project teams
Support onboarding and offboarding of project personnel and consultants, including coordination of system, hardware, and software access
Provide SharePoint administrative support, including access management and document coordination
Assist in ensuring compliance with contractual, regulatory, and internal requirements
Monitor adherence to project procedures and administrative controls
Process, track, and reconcile invoices, purchase orders, and financial documentation
Review, balance, and receive invoices against approved purchase orders
Review and process sign-off invoices, holdback release invoices, and lien check documentation
Validate progress payment invoices to ensure alignment with actual work completed
Monitor purchase orders to confirm sufficient funding and manage updates for approved changes
Prepare and submit purchase order requests and monitor POs through close-out
Review weekly Accounts Payable on-hold reports and support invoice corrections and receiving
Support budget tracking and cost control through accurate financial record maintenance
Provide Oracle system support, including PO data review, contract documentation access, fund balance verification, and vendor searches
Process vendor registration forms and support vendor setup in Oracle
Support review of MSAs and contracts for PO reference and verify Change Order approvals comply with CESAP signing authority
Communicate with vendors to resolve invoice discrepancies, disputes, or errors
Provide ad hoc administrative support as required to meet project needs