Reporting to the Corporate Fleet Manager, we are seeking a proactive, organized professional to provide administrative support across fleet operations, compliance, documentation, and systems management at a corporate level. This position works closely with senior leadership and support services, as well as with regional operations and external partners. This is a dynamic, hands-on position requires someone who is comfortable wearing multiple hats, managing competing priorities, and following tasks through.

Duties and Responsibilities

Provide administrative and coordination support to Corporate Fleet leadership
Compile and distribute recurring fleet performance and status reports
Manage permit applications, renewals, and tracking including coordination of policy documentation, certificates, and claims administration at a Corporate level
Process equipment disposals, transfers, and related documents
Create and maintain assets in JDE
Review, code, and process purchase orders and invoices related to fleet including vendor set up
Generate and close work orders in JDE and file related documents
Issue and manage fuel cards when required
Assist with reconciliations, cost summaries, and variance reporting
Document control tracking, including updating files on various platforms
Make travel arrangements for the Corporate Fleet team when needed
Ensure alignment of day-to-day administrative tasks with overall fleet strategy and Corporate process
Address issues proactively and see them through to resolution
Track action items and ensure commitments are followed through across teams

Previous experience providing administrative support, including supporting documentation and systems management at a corporate level
Strong MS Office skills, including advance Excel functions
Excellent computer and organizational skills
Ability to work independently while prioritizing tasks according to deadlines and level of importance

Preferred Skills / Qualifications:

Previous experience with JD Edwards
Experience with AI programs

We offer a comprehensive and competitive total rewards package that incorporates a complete range of employee benefits, including a 5% RRSP matching program, to ensure you have the tools necessary to manage, maintain, and improve your health and wellbeing.

About our Business

Valard Construction is Canada’s premier utility contractor providing comprehensive EPC+ (engineering, procurement, construction) and maintenance services to utilities, independent power producers, mining, oil and gas industries and rural electric associations. We have the capabilities, knowledge, and resources to take on any project, any size, any complexity, anywhere. We are also part of Quanta Services, the largest electrical power contractor in North America.

Valard Construction is an equal opportunity employer.

Learn more

Visit us at www.valard.com and connect with us on our social media channels for our latest news, employee stories, community activities, and other updates.

* Depending on qualifications, the successful candidate may be offered a position at a more appropriate level.

* Applicants must have legal authorization to work in Canada with no restrictions.

* Valard Construction is committed to providing employment opportunities to all qualified individuals, without regard to race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability. Accommodation for applicants with disabilities is available on request during the recruitment process.

* We do not use automated tools to screen applications. All hiring decisions involve human review. This job posting is for an existing vacancy.