In addition to competitive wages and a rewarding career where you can truly make a difference, we offer a comprehensive compensation package that meets the various needs of our diverse employees, including:

Ability to participate in inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities;
Three Weeks paid annual vacation days, increasing with years of service;
Four (4) paid personal days;
Defined benefit pension plan with OMERS, includes 100-per-cent employer matching;
Health and dental benefits;
Employee and family assistance program;
Maternity and parental leave top up (93% of base salary);
Training and development programs including tuition reimbursement of $1500 per calendar year.
Fitness membership discount;

This job offers the opportunity to work from home as part of a hybrid work arrangement. This arrangement will allow you to work some days at a TCHC work location and the rest of the time from home. The amount of time required to work at a TCHC work location is flexible, while considering operational and service delivery requirements.

Make a difference

Reporting to the Senior Director, the incumbent provides a wide range of administrative services and support functions to the Senior Director including scheduling, word processing, preparing reports, taking minutes, maintaining files, booking travel arrangements, ordering supplies, reconciling expenditures, responding to inquiries, handling sensitive information and maintaining confidentiality, as required.

What you’ll do

Administrative Services

Receives and maintains daily reports from field offices
Processes payments and invoices; reconciles expenditures
Compiles information for expense account reconciliation
Prepares petty cash reports
Orders supplies
Enters payroll data in WTES system
Receives and tracks freedom of information requests
CSU lead for document retention schedule management
Maintains electronic and paper filing systems
Prepares a variety of documents and correspondence including memos, letters, reports, statistical summaries, minutes, etc., utilizing word processing, spreadsheet applications, organization chart applications, graphics applications (e.g., Word, Excel, Visio, Powerpoint)
Coordinates the delivery of deliverables and work products within deadlines and escalate issues to the Director, as required
Maintains and effectively manages a follow-up system for the Senior Director
Undertakes special assignments, as assigned

Communication

Provides excellent customer service by responding to internal and external inquiries in a timely manner portraying a professional image
Receives and assigns correspondence to appropriate staff for follow-up
Refers urgent matters to appropriate staff and ensures timely communication to the Senior Director upon his return
Maintains confidentiality of personnel-related and other sensitive information
Effectively responds to difficult callers, de-escalating situations as required

Scheduling

Maintains the Senior Director’s calendar
Coordinates meetings, conferences, seminars and training sessions, including booking facilities and services
Arranges conference registrations, travel and accommodation needs using on-line services

Meeting Management

Prepares and distributes agendas and minutes, confirms attendance, attends and takes minutes at meetings, and ensures follow-up, as required

What you’ll need

College certificate in Administrative Assistant or equivalent work experience
3 years of progressive administrative experience
Computer proficiency to utilize numerous software package: MS Word, Excel, Power-Point, Adobe

What’s next

Once you apply, we’ll review your resume and contact you if your skills and experience match the qualifications for the role. If you are selected to move forward, the process will include one or more interviews and/or assessments and reference checks.

Candidates for unionized positions must score a minimum of 70% to pass any interview or assessment and be considered for the next stage of the recruitment process. Successful candidates will be determined based on score and where applicable, union seniority. Not all candidates who score 70% or higher will automatically proceed to the next stage of the recruitment process as this will be dependent on the number of candidates and number of available roles.

INDS